Privacy Policy
Effective date: June, 2025
1. Controller & Contact
Otomait UG (haftungsbeschränkt)
Fred-Ape-Weg 74, 44263 Dortmund, Germany
Email: Feres@otomait.com
2. Data We Collect & Why
We collect personal data when you submit the contact form on our website. This includes:
- First name
- Last name
- Email address
- Message content
- Referral source (e.g. "How did you hear about us?")
This data is used solely to:
- Respond to your inquiry
- Contact you regarding our services
Legal basis:
Art. 6(1)(a) GDPR – consent (through form submission)
Art. 6(1)(b) GDPR – pre-contractual communication
3. Hosting & International Transfers
Our website is built and hosted using Webflow, a U.S.-based service provider.
- Webflow is certified under the EU‑U.S. Data Privacy Framework, which legally permits transatlantic data transfers.
- We’ve signed Webflow’s Data Processing Addendum (DPA) including EU Standard Contractual Clauses.
- This ensures compliance with GDPR regarding U.S. data transfers.
4. Cookies & Tracking
We use essential cookies for website functionality.
For third-party analytics (Google Analytics, LinkedIn Pixel, etc.), we:
- Require active user consent before loading
- Use a cookie management banner
- Provide a “Manage Cookies” link on all pages
5. Your Rights
Under GDPR, you have the right to:
- Access, correct, delete your data
- Restrict or object to processing
- Data portability
- Withdraw consent anytime
- File a complaint with a supervisory authority
Contact us at the details above to exercise your rights.
6. Data Retention
We retain:
- Form submissions and newsletter sign-ups for up to 2 years
- Site analytics data (IP-anonymized) up to 12 months
7. Third-Party Processors
We may share your data with:
- Webflow (site hosting)
- Form processor (e.g., Zapier)
- Email provider (e.g., Mailchimp)
All subprocessors are bound by GDPR via DPA/SCCs.
8. Policy Updates
We review this policy regularly.
Effective date: 09.06.2025.
Last change: I updated hosting and data transfer details.